Software Project Management: Retrieved Essay

Question:

Describe about the Software Project Management for Retrieved?

Answer:

Outline specification of project implementation:

Project business direction

Project goals- Development of a website

Purpose- increasing awareness and providing health tips for old obese people

Business opportunity- The website will be used by people of Pinner care home in Middlesex. As the website provides health tips and solves health related issues, number of users will be high

Project background- The project is being undertaken to reduce health related problems among aged people of Middlesex.

Project scope description

Project Outcome- successful development of the website

Quality objectives- Successful implementation of the features such as online queries, daily health tips and awareness programs into the website

Organizational requirements – The website will be able to provide solutions for health problems faced by aged people

Project performance quality objectives- Development of user friendly website within estimated time and budget

Project plans

Time schedule- the project will start from 01 /04/15 and is expected to be finished at 23 /08 / 15

Project milestone definition-

Analyzing requirements

Start date- 02 /09 /14

End date-22 /09 /14

Analyzing feasibility of the project

Start date- 02 /09 /14

End date-03 /09 /14

Developing design of website

Start date –04 /09 /14

End date –24 /09 /14

Developing the website

Start date –02 /09 /14

End date -31 / 10 /14

Testing and fixing issues

Start date -02 /09 /14

End date -05 /11 /14

Project Budget

· Analysis of requirements -$ 80,000

· Feasibility study-$ 1,600

· Application design-$136,000

· Application Development-$120,000

· Installation -$84,000

Project organization and stakeholders

Organization- Pinner care home

Stakeholders- project team, Pinner care home and resident aged people

Project quality system

Total Quality management

Table 1: Specification of project implementation

2. Project specification:

Timescale:

Name of the task

Time span

Start date

Finish date

Initial meeting

1 day

01 /09/14

01 /09/14

Analyzing requirements

21 days

02 /09 /14

22 /09 /14

Meetings among members of project team

1 day

03 /09 /14

03 /09 /14

Identification of resources required

15 days

04 /09 /14

19 /04 / 14

Documentation of identified resources

5 days

24 /09 / 14

28 /09 /14

Analyzing feasibility of the project

2 days

02 /09 /14

03 /09 /14

Assessing the requirements

1 days

02 /09 /14

02 /09 /14

Preparation of feasibility report

1 day

03 /09 /14

03 /09 /14

Developing design of website

20 days

04 /09 /14

24 /09 /14

Deciding user interface and conducting server setting activities

15 days

04 /09 /14

18 /09 /14

Designing user interface

5 days

04 /09 /14

09 /09 /14

Analyzing infrastructure requirements

1 month

04 /09 /14

03 /10 /14

Developing the website

2 Months

02 /09 /14

31 / 10 /14

Development of functional units

15 days

25 /09 /14

09 / 10 /14

Integration of functional units

20 days

02 /09 /14

21 /09 /14

Testing and fixing issues

65 days

02 /09 /14

05 /11 /14

Testing of functional units

15 days

02 /10 /14

16 /10 /14

Testing of integrated system

15 days

23 /10 /14

06 /11 /14

Installation of infrastructure

15 days

01 /11 /14

15 /11 /14

Fixing issues

07 days

22 /11 /14

27 /11 /14

Table 2: Milestone chart

Table 1 describes the time scales for proposed website development project. According to the chart, the project will take more than two months for being completed. At the first stage of project financial and human resources which are required for developing the website will be identified. At this stage the identified resources will be documented. Next stage of the project deals with analyzing feasibility of the project and preparing documents. At the next stage design of the website will be developed. Analysis of the mile stone chart reflects that the tasks of developing website and testing the new website will require maximum time. Both the tasks include several sub tasks and the developers will require about 2 months for completing those tasks successfully.

Deliverable:

Analysis of the project scope enables the team to identify deliverables of the project. On successful completion of the current project a new website will be delivered. The website will provide services for aged people who are suffering from obesity. Scope analysis also reflects that the services are designed for residents of Pinner care home in Middlesex. The website will be used by aged people for getting information about health. The people also can use this new website for changing their habit and leading healthier life. The features of this proposed website includes free consultation services, providing tips for healthy lifestyle and creating awareness about obesity among people.

Users of this website will be able to post their query regarding any problem online. These posted queries will be answered using help of doctors. The service providers can hire doctors for providing consultation services to the target user group As the project aims to encourage aged people for leading healthy life, it will provide tips for leading healthy life on daily basis. The website will also work for increasing awareness among its users regarding various diseases such as asthma , cancer and diabetes. Although the website will provide free health services to aged people, it will be ensured that the confidentiality about the patient’s identify will be maintained. Although the doctors will work for the website for charity, they require maintaining code of conducts. The website will also provide information on the negative effects of treatment policies before starting the treatment.

Quality assurance systems and quality plans:

As the project primarily aims at increasing health consciousness among aged people, quality of the deliverables is important for enhancing its effectiveness. Quality of the deliverables of each stage in a project requires being checked for maintaining quality of the final deliverable (Xu, 2013). However in this project quality of the website will be checked at every stage of its development. The project management team can implement total quality management techniques for ensuring that the final product is able to meet requirements of target user group (Schwalbe, 2014). Implementation of total quality management techniques also enable the management to monitor quality of the deliverables after each stage (Randolph, 2014).

Quality plans: The strategies of quality management will be implemented from the first stage of website development. At the first stage of design development, all requirements of the target user group will be analyzed for deciding on the features of proposed site. As the website will be used by aged people, it is important to develop it as user friendly. Ponnappa (2014) stated that developing user friendly interface increases the acceptability of a website. The developers will create different units of the website so that identification and fixation of errors becomes easier. Sufficient time is allocated for developing the website. It will also improve quality of the tasks. After being integrated the site will be tested in several stages. Analysis of the milestone chart indicates that the testing will take about 60 days. It also ensures that the project team will be able to identify and fix all the issues.

As the project deals with development of a heath related website quality of the services is also important for improving quality of the final product. The project management team is aiming at hiring doctors for providing effective solutions to the queries asked by users. Apart from this, the project management team will also implement proper code of conducts for dealing with patients.

Plans for monitoring project:

Ong, Chang & Lee (2013) stated that communication among team members is important for completing a project successfully. Miesenberger (2012) also opined that communication among team members improves quality of the tasks.

Topic of communication

Description of communication

Frequency

Medium of communication

Participants

Deliverables

Organizer of communication

Indentifying the requirements

Communication for preparation of documents regarding resource requirement

Before starting the project

E-mails

All members of the project team

Final documentation of required resources

Project management team

Developing Human resource management technique and monitoring performances

Indentifying required professionals

Before starting the project and weekly

Meetings and e-mails

Project managers, HR manager

Report of requirement on

Professionals and performance of members

HR manager

Progress in work

Details of work done by members

Each Week

E-mails

Leaders of every team, project managers and members of each team

Report on current status of work

Project manager and team leaders

Periodic report on expenditure

Report preparation on the expenditures of different teams

Each Week

E-mails

Leaders of every team, project managers and members of each team

Report on financial requirements and budget allocation

Project managers

Requirement for modifications in project

Identification of the required modifications in website design

Whenever required

Meeting and e-mails

All members, team leaders, project managers

Report on change management strategies

Project manages and team leaders

Scheduling communication plans

Developing communication plans

Each week and whenever required

E-mails

Management team of the project

Documentation on schedule of meetings and agendas

Project manages and team leaders

Table 3: Monitoring plans

Table 2 describes the monitoring plans which are going to be implemented in the website development project. As the project managers are planning to check quality of the deliverables at every stage of website development, tasks conducted by the members at every stage requires being monitored. Analysis on the communication plan indicates that the required resources will be identified before starting the project. The project management will communicate with other members to understand the need of resources. The management of project team will be responsible for assessing the performance of other members on regular basis. Close monitoring on team members leads to better utilization of the available human resources (Pinto, 2014). Table 2 also describes that the work status of the project will also be monitored on each week. Lock (2014) stated that getting information on progress in work enables management to understand whether the tasks will be completed within time or not. Lief (2013) also opined that regular communication with the project team regarding expenditure reduces the chance of interruption in project execution. In this project, the management will conduct meetings on each week to get information regarding the expenditures of each unit in project. Monitoring the performance of the developed product enables management team to understand whether the existing design needs to be modified or not (Kodukula, 2014). Analysis on the project plan indicates that managers of the website development project are responsible for assessing performance of the developed website. It will enable the managers to understand the need of modification in existing design of the website.

Project plan:

Lane (2012) stated that successful completion of project depends on the effectiveness of its planning process. Kim & Jeong (2013) opined that the management team predicts the required resources by developing project plan. Development of project plan enables the management to identify scope of the project. Project planning deals with development of budget allocation plan , human resource planning and communication planning (Hans, 2013). However Eric Kirkland (2014) states that development of project plan also includes planning for testing and modifying the deliverables. In the website development project the planning process includes development of plan for managing schedule, human resource allocation plans, budget allocate and expenditure plans and procure management plan.

Plan for managing schedule: Schedule management plan of a project deals with developing time scales and milestones for completing each task in the project (Dinsmore & Cabanis-Brewin, 2014). Plans for scope analysis, milestone development and estimation of required time for completion of the project will be developed as a part of schedule management plan in the website development project.

Human Resource plans: Activities in HR plan include identification of the requirements for professional. The plans also deal with allocation of HR resources for specific tasks. In this project, the managers will be responsible for developing plans for monitoring progress in work.

Budget allocation, expenditure plans and Procure management plan: Devedzic (2015) stated that development of effective budget allocation plans leads to uninterrupted execution of project works. Budget allocation plan of the website development project deals with estimation of required financial resources .Plan for managing expenditure of each team will be developed as a part of budget allocation plan of this project. However the managers are also responsible for ensuring that the different units of project team are being provided with sufficient financial resources for completing their tasks successfully.

References

Devedzic, V. (2015). Software Project Management. Retrieved 27 March 2015, from

Dinsmore, P., & Cabanis-Brewin, J. (2014). The AMA Handbook of Project Management. New York: AMACOM.

Eric Kirkland, C. (2014). Project Management: A Problem-Based Approach. Project Management Journal, 45(1), e3-e3. doi:10.1002/pmj.21388

Hans, R. (2013). WORK BREAKDOWN STRUCTURE: A TOOL FOR SOFTWARE PROJECT SCOPE VERIFICATION. Retrieved 27 March 2015, from

Kim, Y., & Jeong, S. (2013). A Web Accessability Compliance Framework for Website Development: A Case of W Bank Internet Banking Project -. Journal Of Korean Society For Internet Information, 14(5), 87-99. doi:10.7472/jksii.2013.14.5.87

Kodukula, P. (2014). Enterprise Project Portfolio Management: Building Competencies for R&D and IT Investment Success. Project Management Journal, 45(1), e1-e1. doi:10.1002/pmj.21386

Lane, J. (2012). Foundation Website creation with HTML5, CSS3, and JavaScript. [Berkeley, Calif.]: friends of ED.

Lief, E. (2013). AAPM Website Development for International Information Exchange. Medical Physics, 40(6), 442. doi:10.1118/1.4815414

Lock, D. (2014). The essentials of project management. Surrey, England: Gower.

Miesenberger, K. (2012). Computers helping people with special needs. Berlin: Springer.

Ong, C., Chang, S., & Lee, S. (2013). Website satisfaction dimensions: factors between satisfaction and dissatisfaction. Information Development, 29(4), 299-308. doi:10.1177/0266666912466400

Pinto, J. (2014). Project management, governance, and the normalization of deviance. International Journal Of Project Management, 32(3), 376-387. doi:10.1016/j.ijproman.2013.06.004

Ponnappa, G. (2014). Project Stakeholder Management. Project Management Journal, 45(2), e3-e3. doi:10.1002/pmj.21400

Randolph, S. (2014). Maximizing Project Value: A Project Manager's Guide. Project Management Journal, 45(2), e2-e2. doi:10.1002/pmj.21399

Schwalbe, K. (2014). Information technology project management. Boston, MA: Course Technology.

Xu, B. (2013). 2012 International Conference on Information Technology and Management Science (ICITMS 2012) proceedings. Berlin: Springer.

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