Discuss the Challenges and Pitfalls of Traffic Light Reports.
I researched through the change management that is a necessary part of the project management course in module 1. I started my learning acquiring a project team, develop and manage the team throughout the course. Effective communication, procurements and managing the stakeholder engagement was the necessary learning that taught me the detailed process of human resource management plans and their implementation in organizing them. Different team components and their characteristics had to be taken into consideration along with learning of effective decisions making in order to develop, manage the team including the conflict management in mind. I also learned how to conduct a quality assurance check to implement the approved changes to change the project objectives. For conducting the procurement, I learned the process of obtaining the seller responses, selecting a seller and awarding the contract that was quite challenging. The key skills that I developed for the course in interpersonal level are, trust building skills, conflict management, active listening and many more. I also learned some of the management skills, like, influence people to support the project, negotiate agreements to satisfy the project needs, modification in organizational behavior to accept the project outcomes and many more. I went through several challenges in the course as the quality resources required for learning is hard to come by. But the learning I received from the course is no doubt valuable in future life in both professional and personal life. It will become easier for me to handle issues in professional grounds, whereas, I am now more efficient in relationship building and managing things in personal life.
Module four Reflection
In module four, I learned how to identify operational, political, environmental, social cultural factors related to risk management. I went through several case studies of different companies that faced catastrophic loss and gained insight from the cases. Later I conducted literature study to gain an understanding of qualitative and quantitative risk analysis, identification on the basis of the analysis report and planning to come out from the risk. The qualitative risk analysis involves the industrial studies of similar projects and the risk databases. Whereas, the quantitative analysis included, the project cost estimation, cost distribution, cost risk stimulation and other involved in the factor. I learned to form strategic risk map. I categorized the risked in this part based on their intensity. In the final part of the assignment, I learned about the effective tools that are required in controlling the foreseeable risk in the project. I faced challenges in the identification of the risk factors where that I overcome with the cases studies as mentioned.
Importance of Leadership and Communication
The most effective key of leadership in project management is the communication skill which affects the rest of the elements involved in the leadership (Men 2014). A leader with good communication skill can supplement the other key factors of leadership like, controlling, staffing, organizing, planning and leading that will help in achieving the desired outcomes in the project (Qubaisi et al.2015; Burke 2013). Communication is a broader concept in this field which involves the relationship between the leader and the followers. It helps in clarifying the problems that are faced by the followers in completing the project and the lacks in the project plan. This will in turn, contribute in the formation of idea by the leader about the work situation and help him or her to bring the necessary changes in the project (Brandts, Cooper and Weber 2014). A good relationship always facilitates the bonding among the team members which in turn develop the understanding between the two. Other aspects of communication involve motivation, trust buildup, keeping the fellow members updated with the situation and transparency of the benefits that will come out of the completion of the project (Hackman and Johnson 2013). The leadership theories state the leadership as the cumulative thought of the group and the leader is the representative of the vision of the group (Mikkelson, York and Arritola 2015). The vision of the leader about the project is also an important responsibility for the leader to communicate with the team members. It will clarify the work situation for the team members and help them to have a proper mindset and understanding of the project that will have positive impact in the project (Larson and Gray 2013).
Men, L.R., 2014. Strategic internal communication: Transformational leadership, communication channels, and employee satisfaction. Management Communication Quarterly, 28(2), pp.264-284.
Brandts, J., Cooper, D.J. and Weber, R.A., 2014. Legitimacy, communication, and leadership in the turnaround game. Management Science, 61(11), pp.2627-2645.
Hackman, M.Z. and Johnson, C.E., 2013. Leadership: A communication perspective. Waveland Press.
Mikkelson, A.C., York, J.A. and Arritola, J., 2015. Communication competence, leadership behaviors, and employee outcomes in supervisor-employee relationships. Business and Professional Communication Quarterly, 78(3), pp.336-354.
Qubaisi, J.M.M.L.F.A., Elanain, H.M.A., Badri, M.A. and Ajmal, M.M., 2015. Leadership, culture and team communication: analysis of project success causality-a UAE case. International Journal of Applied Management Science, 7(3), pp.223-243.
Larson, E.W. and Gray, C., 2013. Project Management: The Managerial Process with MS Project. McGraw-Hill.
Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.