Business Project Management: Flinders Street Railway Station Essay

Question:

Describe about the Business Project Management for Flinders Street Railway Station.

Answer:

The iconic Flinders Street Railway Station located in Melbourne town is undergoing a constructional up radiation project aimed at restoring the heritage building and making it structurally sound, besides conserving the area in a sustainable manner. This paper is aimed at identifying the Project Management Approach, the Procurement Management Plan, the Quality Management Plan and Quality Baseline that should be utilized in the project so as to ensure the successful completion of the same.

Project Management Approach

Researcher Kerzner (2013) is of the opinion that following approaches are utilized for managing organizational project activities:

Traditional approach: The traditional approach of project management consists of the following phases: project initiation stage, project planning and design stages, project monitoring and control stages, project execution stage and project completion stage (Walker 2015). The author is also of the opinion that the traditional approach of project management is extremely rigid, and is thus utilized in such projects in which adherence to specific plans and strategies is essential.

Critical chain approach: The critical chain approaches on the identification and analysis of the constrains and risks associated with any project so as to ensure it successful completion. Researchers Mir and Pinnington (2014) are of the opinion that the critical approach of project management has been found to be considerably effective in maintaining the quality levels of the projects.

The PRINCE2 approach, as remarked by Fewings (2013), includes efficient quality management processes, along with control and monitoring activities for ensuring the fact that the outcome o the project are in alignment with the objectives of the same.

The Flinders Street Railway Station up gradation project is aimed at the conservation of an existing heritage building: thus, the development of detailed plans, along with effective control and monitoring of activities are some of the most essential aspects of the project. Thus, the traditional approach of project management would be most suitable for the said project.

Procurement Management Plan

According to Crawford (2014), the procurement management plan essentially outlines the activities to be conducted during the procurement process. The author has also identified the most important aspects of such plans, the details of which have been outlined below:

Identification of the contract to be used: According to Whitaker (2016), conducting the ‘Make-or-Buy Analysis’ is the very first step of procurement management process. The authors are also of the opinion that, in case the project management team decides on to utilize the services of other service providers to conduct the operational aspects of the project, the selection of the appropriate contract type becomes necessary.

On the other hand, researchers Ferri et al. (2014) have commented that the ‘Fixed-Price Contracts’ and the ‘Cost-Reimbursable Contracts’ are two of the most widely used contracts used in construction process. The former contract types mandates paying a fixed amount of money to the contractor irrespective of any changes in the prices of the materials being used, while the second one encourages paying the contractors for their services only.

It is a well known fact that the prices of constructional materials tend to change during the lifecycle of projects: thus, the ‘Cost-Reimbursable Contracts’ should preferably be used in project under consideration.

The delivery dates of the project need to be highlighted by the higher management associated with the project (Giannakis 2012).

A tender should be arranged for, thus encouraging service providers to participate in the contracting process. It is worth mentioning that the selection of the vendors should be based on the service they are capable of providing and the charges demanded for the same.

The quality of the services provided by the contractors have to be monitored periodically and the changes might have to be included in the procurement processes based on the results of such activities (Ferri et al. 2014).

Quality Management Plan

Roles and responsibilities of the quality control team:

The roles and responsibilities of the team associated with the quality control activities of the project are being defined below:

Sl. No

Role

Responsibility

1

Quality control manager (Harris and McCaffer 2013).

i. Ensuring the adherence to the quality management plan

ii. Ensure that all quality control processes are followed.

2

Field Superintendent

i. Conducting daily inspections

ii. Developing weekly quality reports

iii. Documenting all mention worthy events that occur on the construction site (McGeorge and Zou 2012).


Quality control execution

The following activities need to be conducted for ensuring the quality of the project:

The characteristic features of the constructional work being conducted has to be defined.

Surveillance and inspection mechanisms have to be conducted on a daily basis (Walker 2015).

The work permits, licenses and certifications associated with the project need to be adhered to during the lifecycle of the same (McGeorge and Zou 2012).

Quality Baseline

The table below provides detailed discussion on the quality control standards being utilized in the project:

Project Product

Respective Quality Control Standards

Respective Inputs

Project schedule

The project schedule has to be inspected in order to ensure the following:

i. Resources are allocated to each project activity (McGeorge and Zou 2012) .

ii. Resource allocation does not exceed cent percent

iii. Representation of project activities has been done in a realistic manner.

i. Standard project schedules

ii. Completed and well documented project plan

Documentation utilized in Change Management process

The change management document has to be inspected in order to ensure the following:

i. Change requests have been documented appropriately (Harris and McCaffer 2013).

ii. Minutes of meetings conducted for reviewing the change requests have been documented appropriately (Whitaker 2016).

iii. Change orders have been included in the project schedule in an appropriate manner(Walker 2015).

i. Change Management Plan

ii. Change requests

iii. Revised project management plan

Test plans and use cases

The test plans and use cases have to be inspected in order to ensure the following:

i. The test plans had been developed while considering all the issues that might exist in the project (Harris and McCaffer 2013).

ii. The repair work estimates included in the task schedule are realistic

i. The test plans

ii. The defect management plans

iii. Revised project schedules (Walker 2015)


References

Crawford, J.K., 2014. Project management maturity model. CRC Press.

Ferri, L.M., Oelze, N., Habisch, A. and Molteni, M., 2014. Implementation of responsible Procurement Management: An Institutional Perspective.Business Strategy and the Environment.

Fewings, P., 2013. Construction project management: An integrated approach. Routledge.

Giannakis, M., 2012. The role of procurement in the management of supplier relationships. International Journal of Procurement Management, 5(3), pp.368-408.

Harris, F. and McCaffer, R., 2013. Modern construction management. John Wiley & Sons.

Kerzner, H.R., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

McGeorge, D. and Zou, P.X., 2012. Construction management: New directions. John Wiley & Sons.

Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success.International Journal of Project Management, 32(2), pp.202-217.

Walker, A., 2015. Project management in construction. John Wiley & Sons.

Whitaker, S., 2016. Procurement Management. In Pass the PMP® Exam(pp. 405-444). Apress.

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