Business Intelligence (BI) is the umbrella term used for various tools regarding the business management such as technical architecture, technologies, strategies, information, and the processes. These tools are used to generate the useful data of the system whose analysis gives proper insight to the system needed for proper functioning. So it can be understood that BI helps the organization in making better decision which in turn helps in optimization of resources (Business Information Systems - AUT, 2016). In this essay ‘Microsoft SharePoint’ has been analyzed in detail for a better understanding of the software.
Microsoft allows two modes of operation for the software which are on-premise and Web-based. The on-premise services are independent of the internet and can be operated in the premise of the host organization, and the web-based solution is cloud option of the application. The software allows the organizations to collect and analyze the business data and information which allows an accurate view of the operations of the organization as a whole, which is critical for taking decision for the company. The software can also be paired with the other leading management software like Dynamic ERP, Dynamic CRM and MS Office, which provides the software a competitive edge over the competitors (Burner, 2015).
Developed by one of the leading multinational company, Microsoft, which has developed various landmark software like MS Office, and an operating system named MS Windows. With its legacy, the BI software is bound to have the advantages of ease of data management, and easy user interface (Microsoft India | Devices and Service | Microsoft and You, 2016). The databases for the software of concern can be hosted on various SQL servers, and the databases are automatically created when the software is run in the configuration mode. The product also offers the flexibility of changing the naming convention as the user can create names after the creation (SharePoint 2016, Team Collaboration Software Tools, 2016). The size of the database is segmented in to five segments which are very small for the file up to 100MB, small for the file sizes up to 1GB, medium for files up to 100GB, large for files up to 1TB and finally the extra large files for size more than 1TB. The user profile services incorporated in the SharePoint are of three types. The profile is used for the stakeholders of the company such as the managers and the user of the organization and is responsible for the management of the user data. Synchronization helps in storing the data when the profile information is synchronized with the directory. Finally the social tagging database stores the social tags of the users (Database types and descriptions (SharePoint 2013), 2016).
From the essay, the various advantages of using the BI software for the system have been presented which allows the better decision of the system. The ‘Microsoft SharePoint’ which is one of the BI systems has many features that help in the analysis of the Big Data, thus creating effective decision data for the organization. With the features like UI customization, capabilities of Web publishing, administration option, etc. the software is sure to stand out of the crowd.
Burner, M. (2015). User Adoption of SharePoint Document Management System.
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