Assignment Mainly Reflects On Organization Essay

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Discuss About The Assignment Mainly Reflects On Organization?

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Introducation

This section of the assignment mainly reflects on the organization “Lion” which is one of the food and beverage suppliers within Australia. In addition to this, the report focuses on the organizational structure of the organization, which is considered as one of the hierarchical arrangement that mainly helps in defining as well as elaborating the functions of the organization, includes task allocation, co-ordination as well as supervision (Ashkenas et al. 2015). It is identified that the paper elaborates current organizational structure of Lion and helps in identifying the issue that are related with the structure of the organization. Apart from this, a flow chart diagram is prepared for reflecting the issues related with the sales system of the organization. It is analyzed that the organization faces number of issues that must be mitigated by utilizing proper strategies as well as methods.

Current organizational structure

It is identified that organizational structure of an organization is very much helpful in understanding as well as solving different types of processes which are generally adopted by organizations in order to manage various types of business development aspect that are incorporated within the culture as well as structure of the organization (Alomuna and Chima 2016). Thus, the organizational structure of the organization “Lion” which is one of the food and beverage company in Australia is provided:

Figure 1: Organizational Structure of Lion

(Source: Lionco.com 2017)

Operational problem due to the structure of the organization

The structure of the organization is considered as one of the most important as well as effective aspect that helps in managing as well as signifying the organizational growth in context to organizational development. Additionally, the organization “Lion” generally competes with other competitors so that they can easily manage their sustainable standards within the market of Australia. It is stated by Morales et al. (2013) that the departments that are present in the organization must be managed properly by taking proper unified measures for achieving success as well as various types’ functional benefits within the performance of the organization. It is identified that the organization “Lion” faces number of issues as well as challenges that are mainly associated with the structure of organization. The issues are as follows:

Poor Communication: Poor communication is considered as one of the most effective issue before the organization “Lion” due to the problems that are associated with management processes as well as organizational structure. Improper communication creates different types of conflicting situations that can harm the entire organization from achieving functional benefits as well as success in context to sustainability (Riechman et al. 2014). Additionally, it is identified that the organization does not provide appropriate priority to the staffs of lower grade in making decisions that are associated with the operation of the organization.

Improper strategic Management: Effective structure of the organization is very much important in maximizing the growth potential of Lion. The organization does not have proper organizational structure, as a result, the organization is incapable of managing decisions as well as functions, and as a result, the company faces number of issues in context to strategic decision-making procedure. Due to the entire problem, Lion loses its sustainability while managing the target market in context to organizational structure as well as other additional functions.

Reduced Productivity: It is identified that improper structure of the organization creates negative impact on the productivity. The productivity of the organization minimizes due to improper concentration on the development of organizational structure in context to various objectives as well as goals of Lion (Bhattacharyya 2013). Additionally, there are number of significant approaches as well as functional areas of development that must be noticed by the organizational head. The areas that need to be developed include productivity measures, communication standards, supply chain management and more. Therefore, reduced productivity is identified as one of the most significant issue before the organization in context to organizational structure.

Inefficient supply chain management: It is identified that improper supply chain management is one of the significant issue or functional challenge before the organization due to its structure. It is found that inefficient supply chain management creates number of challenges for the organization in context to customer service, cost control, partnership, future planning as well as supply chain talent (Shukla et al. 2016). It is found that improper structure of the organization plays a significant role in weakening the relation of the organization that further creates negative impact on the supply chain related functions as well as processes.

Inefficient human resource management: The organization “Lion” does not have proper as well as efficient human resource management for managing the infrastructures as well as work processes of the company. This creates number of operational problems within the organization Employee demand-supply mismatch, higher turnover of the staff and more.

Most likely system acquisition method

ERP system implementation procedure is considered as the most likely acquisition method. It is identified that ERP or enterprise resource planning is considered as one of the system that generally helps in offering number of functional benefits as well as tools that are useful in managing the development perspective of Lion (Shukla et al. 2016). By utilizing the ERP system, the company can easily collaborate with other departments in context to different functional aspects that are generally incorporated within the architecture of the organization. The conflicts that arise in the organization can be minimized very easily with the implementation of this information system within the organization “Lion”.

It is opined by (Chen, Peng and Hung (2015) that implementation of ERP system is quite helpful in providing proper as well as efficient solutions to the different members of the organization so that they can be able to achieve proper goals as well as objectives that are generally involved with the architecture of the system. The ERP system also helps in providing an effective communication perspective that generally helps in managing development perspective as well as communication measures.

Description of the system flowchart for sales of the Lion

The sales flowchart of the organization “Lion” is provided that is quite helpful in identifying various types of issues as well as challenges that are mainly involved with the structure of the organization.

Figure 2: Sales Process of Lion

(Source: Created by Author)

Identification of control problem within the system

The various types of issues as well as challenges that are related with the sales process management of the company Lion are as follows:

False purchase: It is identified that false purchase is also one of the effective issue that is mainly involved with the process management of system architecture (Al-Ghofaili and Al-Mashari 2014). Additionally, it is analyzed that this type of issue generally occurs from end customers or users.

False sales: False sales are considered as one of the most significant issue that generally arises due to insignificant management of sales procedures within the organization. It mainly arises from the end members of the organization who are generally communicate with the client.

This section of the report mainly reflects on the adoption as well as development of accounting software packages within the Australian market. According to (Drury and Vickers, Xero (2015), accounting software is defined as a type of computer software that is utilized by various accounting professionals for managing the accounts for performing various accounting related operations. In the assignment, Xero accounting software package is generally selected for analyzing the impact, development as well as functional utilization of this software within the structure of the organization.

Development as well adoption of accounting software packages

The utilization of accounting software package within the Australian market is quite beneficial in context to measures that are incorporated within the structure of the organization. Additionally, the company of accounting software “Xero” is located in New Zealand and the company was mainly established in 2014 for providing benefits in context to financial operations. The accounting software provides appropriate support in managing various finance related operation within the organization (Tan 2016). Additionally, there are number of organizations in the Australian market that are using this accounting software for managing various operations of the organization with appropriate excellence. Apart from this, it is identified that development of accounting software is quite helpful in changing the functionalities as well as accounting standards that are related with the structure of the organization (Dimitriu and Matei 2014). The various types of organizational needs as well as demands must be managed appropriate with the utilization of accounting software standards as well as functionalities. It is identified that Xero accounting software is very much helpful in providing various standards as well as procedures that are helpful in managing the various details of accounting of important clients of the organization.

Current market size

It is identified from the market review that both Xero as well as MYOB are considered as the best-suited accounting software packages within the Australian market. Therefore, it is analyzed that the accounting software “Xero” have best platform that helps in managing various financial operations of the organization. Additionally, Xero assists in providing proper as well as effective support for managing different types of financial problems within the organization (Drury and Vickers 2015). It is found that the automatic operational feature that is provided by the accounting software is quite advantageous as it attracts large number of users as well as customers for resolving challenges that are associated with the manual operations. The package of accounting software also helps in providing proper updates about the financial database that helps in reducing errors within the operational system architecture of the organization (Mageto 2017). Thus, it is found that accounting software package provides number of benefits to the users as well as clients as per their requirement.

Identification of leaders in the market for providing competitive advantage

After making appropriate investigation, it is identified that Xero accounting software provides number of benefits that re elaborated below:

Cloud based set-up: It is identified that Xero is one of the most effective cloud based software that generally help in providing proper information to the users in context to their needs as well as choices. The cloud based set up is considered very much advantageous over the various choices of the users.

Collaboration among different users: It is identified that Xero helps in making proper collaboration among the users, which can be achieved in context to fundamental, as well as functional areas of development within the organization that generally requires facility of financial operation (Hingorani, Beasley and Bradford 2015).

Fast functional outputs: Xero helps in providing all the fast functional operations as well as possible solutions to the users with the help of appropriate set up of Xero.

Integrative architecture of the system: It is identified that the accounting software “Xero” helps in providing integrative architecture of the system to the users. In addition to this, the various types of functional blocks that are generally involved with the development of system architecture are very much helpful in managing the financial database of the organization.

Identification of current challenges and gaps, which are encountered, by the users and customers

It is analyzed that the functionality of Xero has significant gaps, which needs to be resolved properly by utilizing appropriate strategies. Some of the functional gaps are elaborated below:

Complexity: The utilization of Xero accounting software is quite complex in comparison to other solutions in the competitive market.

Security issues: It is identified that the accounting software Xero, faces number of security related issues within the organizations architecture, as Xero is dependent on cloud (Gregory 2016).

Time consumption: It is identified that appropriate amount of time is mainly needed in order to manage as well as install the software of accounting within the architecture of the system so that the organization can be able to manage various types of development within the organization.

References

Al-Ghofaili, A.A. and Al-Mashari, M.A., 2014, August. ERP system adoption traditional ERP systems vs. cloud-based ERP systems. In Innovative Computing Technology (INTECH), 2014 Fourth International Conference on(pp. 135-139). IEEE.

Alomuna, S.C. and Chima, R.O., 2016. A REVIEW OF CULTURE ON ORGANIZATIONAL STRUCTURE; A FOCUS ON NIGERIAN AIRSPACE MANAGEMENT AGENCY. International Journal of Social Sciences and Humanities Review, 6(2).

Ashkenas, R., Ulrich, D., Jick, T. and Kerr, S., 2015. The boundaryless organization: Breaking the chains of organizational structure. John Wiley & Sons.

Bhattacharyya, D.K., 2013. Evidence-Based HR-Mediated Innovative Quality Management Practices: A Study on Two SMEs of India. Quality Innovation: Knowledge, Theory, and Practices: Knowledge, Theory, and Practices, p.464.

Chen, A., Peng, N. and Hung, K.P., 2015. Strategic management of salespeople when promoting new products: Moderating effects of sales-related organizational psychological climate. European Journal of Marketing, 49(9/10), pp.1616-1644.

Dimitriu, O. and Matei, M., 2014. A new paradigm for accounting through cloud computing. Procedia Economics and Finance, 15, pp.840-846.

Drury, R.K. and Vickers, M.J., Xero Limited, 2015. Systems and methods of access control and system integration. U.S. Patent 9,117,208.

Drury, R.K. and Vickers, M.J., Xero Limited, 2015. Systems and methods of direct accounting transfer. U.S. Patent Application 14/689,894.

Gregory, M., 2016. Big Data, Big Decisions. Journal of the Australian & New Zealand Institute of Insurance & Finance, 39(2).

Hingorani, K., Beasley, B. and Bradford, J., 2015. ENHANCING STUDENT LEARNING OF ERP CONFIGURATION THROUGH A QUICKBOOKS TUTORIAL. Issues in Information Systems, 16(1).

Lionco.com. 2017. Welcome! | Lion. [online] Available at: [Accessed 9 May 2017].

Mageto, J., 2017. Accounting Softwares in Australia. An Overview.

Morales, J.M., Conejo, A.J., Madsen, H., Pinson, P. and Zugno, M., 2013. Integrating renewables in electricity markets: operational problems (Vol. 205). Springer Science & Business Media.

Riechman, J.A., Park, L.O., Ruffner, C.M. and Groninger, J.W., 2014. Challenges and motivations behind sustaining a volunteer-based forest management organization: A case study of the southeastern Illinois Prescribed Burn Association. Journal of Forestry, 112(2), pp.215-220.

Shukla, S., Mishra, P.K., Jain, R. and Yadav, H.C., 2016. An integrated decision making approach for ERP system selection using SWARA and PROMETHEE method. International Journal of Intelligent Enterprise, 3(2), pp.120-147.

Tan, L.M., 2016. Professional skills required of accountants: What do Australian and New Zealand job advertisements tell us?.

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